Protection of Personal Data

Privacy Policy of the company's Digital Portal: www.docusys.gr

1. INTRODUCTION

In the European Union, the General Regulation for the Protection of Personal Data—EU Regulation 2016/679 (hereinafter "GDPR")—and Law 4624/2019 have been in effect since May 25, 2018.

This Privacy Policy (from now on, the "Data Policy" or "PPP") concerns the website of DOCUSYS (from now on "the company"), which operates under the domain name www.docusys.gr.

The company attaches particular importance to protecting the personal data of citizens and visitors to this website. For this reason, it has drawn up this Data Protection Policy to inform the above persons about the manner of collection, use, and disclosure of their personal data.

2. DEFINITIONS OF PERSONAL DATA

(Note: The definitions follow art. 4 of the GDPR)

"Personal Data": any information through which a natural person is identifiable or can be identified ("Data Subject").

"Controller": the natural or legal person, public authority, agency or other entity that, alone or jointly with others, determines the purposes and manner of processing personal data.

"Processor": the natural or legal person, public authority, agency or other entity that processes personal data on behalf of a controller.

"Personal Data Subject": the natural persons for whom the data controller collects and processes personal data (in this Data Policy, Data Subjects are the users of the above website, whether identified or not, for the use of a service.

"Recipient": the natural or legal person, public authority, agency or other body to which the personal data is disclosed, whether it is a third party or not.

3. COLLECTION OF PERSONAL DATA

When the visitor/user visits the company's website and as long as:

  1. We interact with him, or
  2. certain information may be collected, such as:

A. For the Identification of the "users" of the electronic services

  1. Name
  2. Surname
  3. Email

B. For the provision of electronic services

  1. For the use of the website and the efficient and legal provision of this service, the company processes - as a controller - the following personal data:
  2. IP address (IP address), which is assigned to the device with which the "user" connects to the website.
  3. Navigation data within the "website" through the installation of "cookies" data collection programs
  4. All the information contained in the document (application) submitted by the "user".
  5. Special Categories of personal data

The company does not collect or process special categories of data, as defined in the provisions of the current legislation (in particular, racial or national origin, religion, health data, etc.) for the needs of identification and service provision. However, it is possible to process special categories of data as long as it is entered by the user in the "free text" fields of the documents when using electronic services.

C. PURPOSE OF PERSONAL DATA PROCESSING

The company processes your personal data for the exercise of its statutory powers, its compliance with its legal obligations arising from national and EU law.

Purposes of processing

The personal data collected by the website aims to fulfil the following purposes:

  1. to fulfil the website's purpose, namely to inform users of its services.
  2. the provision of information regarding the website's services and their operation, and
  3. the extraction of statistics regarding the use of this website.

The company collects and processes personal data of "users" in the context of providing the "service" exclusively and only for the purposes above and to the extent necessary to effectively serve these purposes. This data is always relevant and helpful, and no more than is required given the above purposes. It is accurate and, if necessary, submitted for updating.

Furthermore, per the general terms of use, said data are kept only for the period required to fulfil the purposes of their collection and processing and are deleted after this.

4. KEEPING CONFIDENTIALITY

The company does not possess, otherwise transmit, or disclose personal information of visitors/users of the website to third parties without the consent of the visitor/user, except for the recipients mentioned above for the operation of the website, the application of relevant legal checks, and the competent Authorities only.

The personal data held may be communicated to the competent judicial, police and other administrative authorities upon their legal request and per the applicable legislative provisions. In addition, in the event of a legal order from a prosecutor or other Authority or a regular investigation or preliminary examination, the company must provide access to the relevant information and make it available to the requesting Authority.

The company does not transmit users' personal data to a third country or international organization.

5. RIGHTS OF DATA SUBJECTS

The company, in full compliance with the provisions of the GDPR, satisfies and facilitates the exercise of the rights of the Subjects provided for by the GDPR regarding the use of the website and its services.

Except in the cases of manifestly unfounded or excessive requests, all actions that will concern the satisfaction of the rights of the Data Subjects will be carried out without compensation (free of charge) for the Subjects.

6. COOKIE POLICY

  1. In general
    The DOCUSYS website uses "Cookies" type files (program - "treat") in compliance with the current legislation. "Cookies" are small pieces of information (files) in the form of plain text that are stored on the user's computer (or on other devices with internet access, such as a smartphone or tablet) when he visits any page on the internet. "Cookies" do not cause any damage to the user's computer or the files stored on it. Without them, the user's personal preferences would be impossible to save."Cookies" help collect information necessary to measure a website's effectiveness, improve and upgrade its content, adapt it to the demand and needs of users, and measure the effectiveness of the presentation and promotion of the website on third-party websites. The "Cookies" type files used on the website do not collect information that identifies the users personally and do not take notice of any document or file from the user's computer.The information collected by "Cookies" may include the type of browser used by the user, the type of computer, its operating system, internet service providers, and other such information. In addition, the website's information system automatically collects information about the sites visited by the user and links to third-party websites that may be located on the portal's website.
  1. Which "Cookies" are used by Docusys
    The Docusys website, like all websites, to function smoothly and serve the user to the maximum, uses "cookies". The four categories used are analyzed below:
    A) Necessary
    Necessary Cookies help make the website usable, allowing basic functions such as navigation and access to secure areas. The website cannot function properly without these cookies.
    B) Preference
    Preference Cookies allow the website to remember information that changes the way the website behaves or looks, such as the user's preferred language or region.
    C) Statistics
    Statistics Cookies help website owners understand how visitors interact with the pages.

How to manage and delete cookies.

Most browsers' menus provide options for managing cookies. Depending on the options given to users by the browser, the user can allow the installation of "Cookies," disable/delete the already existing "Cookies," or be notified every time they receive "Cookies." Instructions for managing and deleting Cookies are usually found in the "Help," "Tools," or "Edit" menus of the respective browser.

The user must take into account that if he rejects or disables the website's cookies, the website's functionality may be partially lost. Also, disabling a "Cookie" or a category of "Cookies" does not delete the corresponding file from the browser. Such an action should be carried out by the user himself by modifying the internal functions of the browser he uses.